RepVaro Features

01 / Members

Member Management

Complete member profiles — contact details, membership history, notes, and join date, all searchable in seconds.
Instant search — find any member by name or number without scrolling through pages.
Membership history — see every plan a member has held, renewed, or switched out of.
Inactive member cleanup — automatically identify and remove inactive members based on each gym's settings, keeping the active count accurate.

02 / Activity

Attendance Tracking

One-tap check-in — mark attendance for any member in a single tap from the front desk.
Full attendance history — review any member's attendance pattern over time.
Activity monitoring — spot members who've stopped showing up before they quietly churn.

03 / Revenue

Memberships & Payments

Unlimited custom membership plans — build plans that match how your gym actually prices things.
Renewal management — renew memberships in a couple of clicks, with the system tracking what's due and when.
Payment recording — log payments as they happen and keep a clean, accurate ledger.
Pending dues tracking — see exactly who owes what, at a glance.
Daily, monthly, and yearly income tracking — know your collections without opening a spreadsheet.

04 / Automation

Automatic WhatsApp Reminders

RepVaro sends WhatsApp messages on its own, so nothing depends on someone remembering to type them out.

Membership expiry reminders — sent before a membership lapses, on a schedule your gym controls. Defaults are 7 days, 2 days, and the expiry day itself.
Payment confirmations — members get instant confirmation the moment a payment is recorded.
Trial welcome messages — new trial members are greeted automatically.
Membership removal notices — members are informed if their membership is removed.
Owner subscription reminders — gym owners get notified before their RepVaro subscription needs renewing.
All messages use approved WhatsApp Business templates for reliable, compliant delivery.

05 / Visibility

Dashboard & Reports

Live overview — active members, expiring memberships, attendance, and collections in one screen.
Business growth tracking — watch trends over time instead of guessing month to month.
Owner-level visibility — everything that matters for running the business, without digging through raw data.

06 / Protection

Cloud Backups & Data Security

RepVaro takes data protection seriously — this isn't an afterthought bolted on later.

Automated encrypted backups run every night.
Every backup is paired with a checksum to catch corrupted or incomplete files.
Backups can be uploaded to your own Google Drive folder and organized by date.
Point-in-time recovery can restore data to a specific moment, not just the last snapshot.
Weekly restore drills test the latest backup in an isolated environment.
On multi-gym deployments, an individual gym can be restored without touching other gyms.

07 / Operations

Built for Real Gym Operations, Not Just Demos

Multi-tenant architecture keeps each gym's data separate and secure.
Scheduled background jobs run reminders, backups, member cleanup, and counter reconciliation automatically in Indian Standard Time.
Secure, encrypted session handling protects owner and staff logins.
Every data-changing action is protected against cross-site request forgery.
Internal health and readiness checks flag database, scheduler, or backup problems early.

08 / Anywhere

Works Wherever You Do

Mobile-first design built for a phone at the front desk, not just a desktop.
Installable like an app from your home screen, with no app store required.
Works consistently across phones, tablets, and computers.
As a cloud platform, your gym's data is available from any location.

Made for owners

Built With Gym Owners, For Gym Owners

RepVaro isn't a generic business tool adapted for gyms — every feature above exists because a real gym owner needed it. From WhatsApp reminders to restore drills, the goal is the same: fewer manual tasks, more accurate records, and more time spent running the gym instead of managing paperwork.